- However Mail is a handy app on Mac. With Apple’s Mail application, you can keep all your emails organized within a single app. Furthermore, not only does it provide notifications, but you’ll also have access to your new messages with just one click. You can configure different emails like Gmail, your own custom domain email, Yahoo!, Outlook.
- Mac Mail is already preconfigured to work with most of the famous email providers such as Gmail, Yahoo Mail, AOL Mail, Outlook live, iCloud etc. Gmail is a free email service provided by Google. You can access Gmail on the web as well as using the application on Windows, Mac, and IOS.
He has well over 44,000 emails and is not constantly connected to the interwebs to download the emails. Is there a way to sort of force Mac to make local copies of all the mail from the server, headers and body, so that he does not have to re-download every piece of mail on his computer. He is using Mac 10.8.4, Mail 6.5.
Gmail stores all your emails in Google Drive. If you don’t trust a cloud storage service to store and backup all your important emails, then you might like to download a copy of your Gmail emails. Fortunately, Google Takeout service allows you to download your data stored in most Google products; including Gmail.
How to download an email attachment from Gmail If you don't want to download an entire email, but just want to save the email's attachment, follow the steps below. If you need instructions for adding an email account using advanced settings, see Use advanced setup to add a POP or IMAP email account in Outlook for PC. Outlook won't accept my password. If Outlook won’t accept your password and you know you’re using the right password for your Gmail account, you might have an older version of Outlook that doesn't currently support this faster Gmail.
Below we have given step-by-step instructions on how to download all Gmail emails using the Google Takeout service.
Download Gmail Emails Using Google Takeout
Google Takeout is a separate services, so you will have to access Google Takeout website and sign-in using your Google account. On the next page, you will see all the supported Google services with a “Green” button next to them. Assuming you are only looking to download Gmail data, click on the “Select none” button at the very top to unselect all the Google products.
Gmail App For Mac
Now scroll down to the “Mail” product and click on the “gray” button next to it to select it (it will turn green).
To further customize what you want to download (which you should), click on “Mail” and choose “Select labels” from the options.
By default, only the main 6 Gmail labels will be selected that contain all your emails, other Gmail data such as email in Trash or Spam, your synced Call logs or SMS and third-party managed emails will not be selected. If you want the other data as well, select it on this page and click on “Done”.
Tip: You may also like to select the “Contacts” product if you are interested in downloading all your contacts in Gmail as well.
After selecting all the mail data, click on “Next” at the bottom and select File type and Delivery methodin the next step. If you don’t know which File type to choose, then .zip should work fine for you. For the delivery method, you can either send the archive file to a cloud storage service or get a download link via email to download the archive in your PC. After selecting the right options, click on “Create archive” button below to start the process.
Depending on the size of data you have in Gmail, it can take quite some time to create an archive and send it to you (even hours and days). For my 318MB archive file, it took approximately 15min to receive the download link via email.
Once you download the archive, you will have to extract the .zip file using Windows built-in extractor or a third-party archiver like 7-Zip. In the “Mail” folder of the Takeout archive you will find a MBOX file that contains all your Gmail emails.
Mbox file format is made for email clients to read, so your operating system will not be able to open it. Below we have explained what you can do with the Mbox file.
Open Mbox File and View Emails Offline
If you don’t want to import the Mbox file to another email client, then you can also view the file in your PC using a Mbox file viewer. I really liked free Windows MBox Viewer for this purpose that is free and very easy to use, but it is only for Windows. If you are on Mac, you can give MBOX Viewer a try.
Download and open Windows MBox Viewer. Click on the “File” menu and choose “Select folder” to select the “Mail” folder you got in the Takeout archive. This will add the folder in MBox Viewer and you will see all the emails in the above panel. You can click on each email to preview it in the window below and also interact with it.
There aren’t many features or customization options, but you should be able to search, read and interact with the emails without losing any details.
Apart from viewing the emails offline, you can also import Mbox file in an email client to transfer all the emails to it. For example, you can move the downloaded Gmail emails to Thunderbird or even to another Gmail account. Here is an article on how to import MBOX file in Thunderbird or any other email service.
Conclusion
Downloading all your Gmail emails in your PC is a great way to backup Gmail emails and have a copy to access offline. If you are planning on using this method to download and backup Gmail emails in your PC, then you will have to occasionally go through the whole process to update the backup and also delete the old Mbox file. Furthermore, dealing with the Mbox file can be a little confusing, if the above instructions weren’t enough or there is something confusing you; feel free to let us know in the comments and we will be more than happy to help.
Add an email account
If you haven't already set up an email account in Mail, you might be prompted to add one when you open the app. If you're not prompted, or you just want to add another account, follow these steps:
- From the menu bar in Mail, choose Mail > Add Account.
- Select your email provider from the list, then click Continue.
- Some accounts, such as Google, might ask that you click Open Browser to complete authentication in your web browser.
- Follow the onscreen instructions to enter account details, such as your name, email address, and password. If you're not sure what information to enter, please contact your email provider for help.
Use the Inbox for each account
Gmail Client For Mac
The Inbox gathers together the messages for every email account you added. If you added more than one account, you can click the disclosure triangle next to Inbox in the sidebar, then select a mailbox to see only the messages for that account.
Optional: Turn on other account features
If your account includes support for contacts, calendars, notes, or other features in addition to email, you can turn those features on or off:
Download Gmail Emails To Mac Catalina
- Choose Apple menu > System Preferences, then click Internet Accounts.
- Select your account in the sidebar.
- Select the features you want to use with your account.